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YORKSHIRE RABBIT GOLF ASSOCIATION
CONSTITUTION AND RULES
1. TITLE
The name of the association shall be “The Yorkshire Rabbit Golf Association”.
2. AREA OF THE YORKSHIRE RABBIT GOLF ASSOCIATION
The area of the Yorkshire Rabbit Golf Association shall be the boundaries of the old county of Yorkshire prior to 1974.
3. DEFINITION OF A RABBIT GOLFER
For the purposes of the Yorkshire Rabbit Golf Association, a Rabbit Golfer shall be a male Playing Member of the age of 18 years or over with a playing handicap of 16 or over.
4. MEMBERSHIP
Any Rabbit section may become a member of the Yorkshire Rabbit Golf Association provided they are approved by the Executive of the Association.
5. OBJECTIVES
The objectives of the Association shall be to:-
(a) promote Rabbit Golf
(b) stimulate and encourage the interests of the long handicap player
(c) work for the benefit of the Association and the member Rabbit Sections.
6. FUNCTIONS
(a) To encourage the development and formation of Rabbit Sections in Golf Clubs.
(b) To encourage the formation of Area Associations.
(c) To arrange competitions for Rabbit members.
(d) To organise and conduct social meetings and gatherings.
7. AFFILIATION FEE
Each Rabbit Section shall pay the Annual Fee before the 28th February, the amount of which shall have been determined at the Annual General Meeting.
8. OFFICERS
The officers shall consist of :-
(a) A President
(b) A Vice-President
(c) An Honorary Secretary
(d) An Honorary Treasurer
(e) An Honorary Fowler Competition Secretary
They shall be elected annually at the Annual General Meeting.
The President shall be the previous years Vice-President unless he is unable to take office. The Vice-President shall be proposed by each Area Association in turn.
In the event of a casual vacancy arising among the Officers, the Executive Committee shall have the power to fill the vacancy for the remainder of the term of office.
9. HONORARY SECRETARY
The honorary Secretary shall conduct the correspondence of the Association and shall have custody of all documents belonging to the Association.
10. HONORARY TREASURER
The Honorary Treasurer shall record all financial transactions and shall prepare annually a Financial Statement which he shall pass to the Honorary Secretary after it has been audited and signed by the Auditor.
He shall also receive and dispose of according to the instructions of the Executive all monies receivable or payable by the Association and shall act generally in accordance with the instructions of the Association or the Executive.
11. HONORARY FOWLER COMPETITION SECRETARY
The Honorary Fowler Competition Secretary shall be responsible for all matters appertaining to the running of the Fowler Trophy.
12. EXECUTIVE
The Executive shall be responsible for managing the affairs of the Association.
The Executive shall consist of :-
(a) the officers of the Association
(b) all the Past Presidents
(c) two members representing each Area
(d) each Area to elect one member, to serve for three years.
Vacancies to be filled by the Area concerned. The Executive may appoint Sub-Committees to deal with specific matters as it sees fit.
The Executive shall have the power to co-opt other persons if they consider that it will be to the benefit of the Association. Such persons will not have voting rights.
A quorum of the Executive shall consist of nine.
A quorum of a Sub-Committee shall consist of a majority of that Sub-Committee.
13. EXECUTIVE MEETINGS
Meetings of the Executive shall be chaired by the President and in his absence by the Vice-President. In the event that both are absent the meeting shall be chaired by the most recent Past President present.
All members of the Executive present shall have the right to vote with the exception of co-opted members.
In the event of a vote being tied, the chairman shall have a second and casting vote.
The members of the executive of the Executive shall have at least seven days notice of meetings.
14. ANNUAL GENERAL MEETING
The Annual General Meeting shall take place during February.
The business of the meeting shall be:-
(a) to elect the officers and other members of the Executive
(b) to receive the report of the Secretary
(c) to receive the report of the Honorary Treasurer
(d) to appoint the Auditors
(e) to consider any matters which have been the subject of proper notice.
The meeting shall be chaired by the President or in his absence the Vice-President.
In the event that both are absent the meeting shall be chaired by the most recent Past-President.
Members shall be given eight weeks notice of the Annual General Meeting.
Any nominations for the Executive and propositions to be put to the membership at the meeting must be received by the honorary Secretary not less than six weeks prior to the meeting. Under no circumstances will nominations, propositions or amendments to propositions be accepted without the proper notice having been given.
Agenda papers for the meeting shall be issued by the Honorary Secretary not less than 28 days prior to the meeting.
The following are entitled to attend the meeting :-
All those present will be entitled to speak on any matter under consideration but only two representatives of each member Rabbit Section will be entitled to vote. Members of the Executive will not have the right to vote unless they are representing a member Rabbit Section.
A quorum shall be representatives of 12 member Rabbit Sections.
In the event of a vote being tied, the chairman shall have the casting vote.
15. OTHER GENERAL MEETINGS
The Executive may call an extraordinary General Meeting of the Association should it consider this necessary to deal with a matter of urgent importance.
The Executive shall call an extraordinary General Meeting of the Association in the event that it receives a request so to do from not less than 12 member Rabbit Sections.
It must give not less than 14 days notice of such a meeting.
16. AUDITORS
An auditor or auditors shall be appointed by the Annual General Meeting and shall hold office until the next Annual General Meeting.
They shall audit the Annual Statement of Accounts and Balance Sheet of the Association and shall certify the same before they are printed.
17. RULE CHANGES
No rule of the Association shall be repealed or altered and no new rule shall be made, save by a two thirds majority of those present and eligible to vote at a General Meeting of the Association.
Any proposed change or addition to the rules shall be subject to the periods of notice set out in rule 13.
18. COMPETITIONS
The Executive shall be responsible for organising any competition and for drawing up and amending as appropriate competition rules. Its decisions shall be final.
19. WINDING UP
The Association may only be wound up by a two thirds majority vote of a General Meeting. In such case the assets of the Association remaining after payment of all debts shall be distributed equally among the Rabbit Sections who are members at that time.
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